Module 0 – Welcome to the OTS

As you complete each step, check the box to help you measure your progress.


Step 1: Join the Community

Estimated time to complete: 2 min.
As part of a member of the Online Tutor System (OTS), you’ll be a member of our Google Community. This is a place similar to Facebook, but with the ability to easily share Google documents with each other and categorize our discussions.


Join the Community Here

We’ll try to add you as quickly as we can. When we get you added to the group, you should be able to see notifications via any page as long as you are logged in with your Google email or account in the upper right hand corner.


You can also access your Google Drive and Community through this same area by clicking on the grey boxes.  


Click to reveal Google apps


After you’ve been added, go into the community and introduce yourself.  Click on the status box and share these details with us:

  • Name
  • Business web address
  • How long you’ve been tutoring
  • Subject you tutor

Then select the Introduce Yourself category and write a post.  Click the green share button.


Step 2: Partner Practice

Estimated time to complete: 2 min.
As part of this program, you’ll be working with another tutor to practice online.  We've found it works better for tutors to reach out in the community and find another person to work with.  Of course, you can also practice with someone from your own contacts like a family member or friend.

But finding a partner is key to feeling successful inside of this program.  Reach out in the community once you've been added and request to tutor with someone.

To post:


Click on the green pencil icon in the lower right hand corner (if on your desktop).  Look for the green pencil in a similar location on a mobile device.

This opens the dialog box at which point you can write a post asking for partner practice.  Make sure to categorize it as such.

Step 3: Get Your Gear

Estimated time to complete: 10 min.
You may be surprised that you have everything you need to begin tutoring online!  All that is really needed is a computer, webcam, and a set of earbuds with a microphone.  These are Amazon links, but  you can purchase these at local stores as well.

Just make sure you have these when meeting with your partner online!

Step 4: Get Acquainted with Google Drive

Estimated time to complete: 30 min to read + watch
We will be using Google Drive a lot during this course. This may be a new experience for you. Take the time to complete this section as it will help you navigate this powerful tool much faster.

What Exactly IS Google Drive?

Google Drive can be best described as an online file cabinet where you can store documents and other files. Think of the word “drive” the same way you would think of a hard drive on your computer, except that it exists online. You can upload a file into Google Drive from your home computer, then open your Drive on your laptop in a coffee shop. It's accessible wherever you have Internet. If you're familiar with Dropbox, think of Google Drive as doing the same basic thing.

But Google Drive is superior to Dropbox. Here's why: Once inside of Google Drive, you have access to a collection of tools you can use to create things. Many of these perform the same functions as tools you're already familiar with:

Google Docs is a word processing tool (like Microsoft Word).

Google Slides is a presentation tool (like PowerPoint).

Google Sheets is a spreadsheet tool (like Excel).

Google Forms is a survey creation tool (like SurveyMonkey).

Drive is not just a place to store things,; it's also a place to make things. This means that you and your clients can use these tools to do any kind of writing assignment, complete a review assignment, quiz, and even view a slideshow you've created all inside of the same platform.

To help you keep all these terms clear, refer to this helpful Google definition chart from Cult of Pedagogy (used with permission):







Why We are Using Google Drive and Why You Should Too

1: It's free. This one is a no-brainer. It's no secret that tutors are always short on cash.

2: It works on all platforms. Because Drive is web-based, you can use it on a Mac, a PC, an iPad, a Chromebook, whatever. This means your client can start a new Google Doc on Monday using an iPad with you, then go home that night and continue working on the same document on his mom’s laptop.

3: It's perfect for collaboration. Every tool in Drive has built-in collaboration tools that allow multiple users to work on the same document, insert comments in the margins, or just let others take a peek at what they are working on. And collaborators can be in completely different locations…different states, different countries even. This is how we'll be using Google Drive during our program to work together.

4. It's paperless. You never really need to print a page. You can…but you don't have to.

5. It saves automatically. Google saves your work as you go. Big perk if you've ever been a victim of not saving your work like I have more times than I can count.

Ready to Learn How to Use Drive?

Watch the videos below courtesy of Cult of Pedagogy. She'll be taking you on a tour of Drive first and then teach you how to manage your files and folders. Finally she'll wrap up with how you collaborate with others.




If you have any questions for us, let us know by heading over to the community. We are sure you are not the only one. Also, a big thank you to Jennifer Gonzalez of Cult of Pedagogy for sharing her amazing teaching style with us.  She created an entire course about unleashing the powers of Google Drive with students.  You can learn more about it here. This is the beauty of using Google Apps (like Drive and YouTube), we can share top-notch materials easily with others.




Are you excited to learn this new software?

Step 5: Homework Assignments


Estimated time to complete: 10 min.
All homework assignments are available for download here on the Online Tutor System module pages.  We are using Google Drive documents to make collaboration easier.  Each module will have a link to a document that you need to add to your own Google Drive.  This is why having a Gmail account or a separate Google account is so crucial.  Each Gmail account comes with its own Google Drive.


When you click on the link to the assignment, you can then sign in using the button in the upper right-hand corner.  Then while viewing the document, go to File and select Add to My Drive.  This makes a copy of the original.  No need to worry about changes you make once it is in your drive.  This is now your document to keep and alter.


You can type your responses directly into each page. We hope you’ll find these assignments helpful for years to come. Having all the homework available in Google Drive will make it easily accessible for you as well.


We also will be able to comment and help you with different areas of your homework. Each time you complete a homework assignment, you can tag us using the comments.


To leave a comment, click on the grey comments button in the upper right hand corner of any of the documents (unless they are PDFs).




This brings up a dialog box where you’ll be able to do what is called “tag” us.  By typing the plus sign and our email addresses, you’ll be able to let us know that you have completed your homework.  You can also ask a question.




When you tag us, copy the following below and paste it into the comment area.


Go ahead and give it a try right now!


Download the Business Review Page Here.


Tell us more about your business by clicking inside of the document and answering the questions.  Click in the comments and tag us.

Step 6: Reflect on Your Business

Estimated time to complete: 10 min.
It's important to take a snapshot of what is going on right now in your business.  How have things been going?  What are you hoping to achieve?  Are you making enough income to be satisfied and content?

The other important piece of your business is your finances.  Are you making enough each hour to allow you the freedom to give yourself a vacation without worrying about missed income?  What about paying for software that adds a system to your business and gives you more free time?  It's time to dig into the finances.  Use our handy calculator to get started.

Download the Business Revenue Planner Here.

When you complete the assignment, please tag Adrianne and Angela to share you results with us if you feel comfortable sharing.


Quick Links



Check our calendar below for upcoming events.  We like to take Q and A calls and do additional training.  We'll notify you via email when they come up.

OTS Calendar

Add Files to Google Drive

Make a Copy Google Doc

Click to enlarge.

1. Click on document link
2. Sign in
3. Go to File
4. Select Make a Copy
5. Rename if you'd like and click OK.